HiRadMat offers travel and accomodation subsistence to eligible users via the EURO-LABS project.

Submission Procedure

For Group Leaders/Spokespersons of the teams: Prior to submitting your application for Transnational Access (TNA) to the HiRadMat facility, please contact the HiRadMat Coordination Team​ to discuss the experiment and to ensure that the proposed project is in line with the operations of the facility. For further information regarding the TNA application procedure please refer to the EURO-LABS webpage.

After establishing the initial contact, and with the help of the HiRadMat Coordination Team, the Group Leader of an eligible group for Transnational Access must complete an excel providing information, travel details and, if required, necessary trainings for all participants (Users), along with a brief description of the project and its objectives, and send them to the Facility Coordinator and the EURO-LABS Secretariat. The applications will then be evaluated by the HiRadMat User Selection Panel and the Group Leader will be notified of the outcome of the User Selection Panel via the Facility Coordinator.

Successful Applications

Successful applicants will receive the Invitation Letters of all Users, which need to be signed and sent back to the EURO-LABS Secretariat. In order to access the facility, Users with no valid affiliation with CERN will need to be registered as Externals, as per the instructions of the Secretary and the HiRadMat Coordination Team.

Completion of Beam Time 

Upon completion of the activities at HiRadMat covered by TNA, the Group Leader will receive the Confirmation of Beam time, that summarizes the TNA details of the visit, as well as the Declarations of Honour of the Users. All documents will need to be reviewed, signed and sent back to the EURO-LABS Secretariat, along with proof of travel. Also, a TNA report will need to be provided, summarizing the objectives and achievements of the project, and sent to the Facility Coordinator within two weeks after the completion of the project. Clear instructions are provided at any step. For further information regarding the TNA procedure and the required documents, please refer to the EURO-LABS webpage.

Publication Acknowledgement

Published results from projects that received TNA support will have to bear the EURO-LABS acknowledgement, as seen below:

"This project has received funding from the European Union’s Horizon Europe Research and Innovation programme under Grant Agreement No 101057511 (EURO-LABS)."

Travel and Reimbursement Information

Arrangements: It is the responsibility of the User to make their own travel and accommodation arrangements. If the User has already a valid affiliation with CERN, the reimbursement procedure may differ – please inform the HiRadMat Coordination Team, as well as your Group Secretariat at CERN to make the appropriate travel arrangements and prepare accordingly.

Reimbursements:

• Reimbursements will be made to the users on an individual basis (payments to institutes are not possible).
• Reimbursements are made when proof of payment is supplied, i.e. actual/electronic copies of original receipts for travel/accommodation/meals are sent along with the signed declaration of honour to the relevant secretariats. You will be contacted accordingly as soon as the TA project is completed.
• Please note that boarding passes are also required as proof of travel (original or electronic copies accepted).

Accommodation: CERN offers on-site accommodation which can be reserved through the CERN Housing Service (click here).

Travel Conditions: Travel tickets (bus, train, flight) will be covered based on real-costs and are limited to 400 CHF (1250 CHF for intercontinental travels) per visit. Taxi and rental cars are not covered.

Accommodation/Meals Conditions: The subsistence is limited to 139 CHF per day spent at CERN. It should cover meals and accommodation.